Bylaws

Dade County Democratic Committee Bylaws

Revised February 27, 2018

ARTICLE I: Name

1.1 The name of this organization shall be the Dade County Democratic Committee,

hereinafter to be referred to as the “Committee.” All members, officers, and

subdivisions of the Committee are subject to these bylaws and to the Charter and

bylaws of the State Committee of the Democratic Party of Georgia, hereinafter

referred to as the “State Committee.” Where the Committee and State Committee

bylaws are in conflict, the State Committee bylaws shall prevail.

ARTICLE II: Governing Authority and Duties

2.1 The Committee shall be the governing authority of the Dade County Democratic

Committee.

2.2 Duties of the Committee shall be:

  • To perform such primary and election functions as required by law,

  • To promote a positive image of the Democratic Party in the local community,

  • To promote the development of Democratic Party organizations and activities,

  • To seek and encourage qualified candidates for public office,

  • To support Democratic nominees,

  • To maintain appropriate records,

  • To promote and add logistical support to the State Affirmative Action Program,

  • To perform such other duties as may be required by the State Committee,

  • To elect State Committee member(s),

  • To determine Party districts and apportionment, and

  • To raise funds for the above purposes.

ARTICLE III: Membership, Committee Districts and Election of Members

3.1 Membership

3.1.1 Any person over the age of 18, who resides in and is registered to vote in

Dade County, and who attends a committee meeting and declares him or

herself by a signed affidavit to be a member of the Democratic Party, or

who voted in the previous election year’s Democratic Primary(ies), shall

be entitled to membership in the Committee.

3.1.2 Dues shall be $20 per person per year. No member will be denied

participation for failure to pay.

3.2 Committee Districts

3.2.1 The Committee shall consist of four (4) districts relating to the County

Commission posts of Dade County, plus four at large posts. Each

Committee District shall be allocated at least four (4) elective members,

numbered “1” through “4”. Each member of the Committee, either elected

or otherwise appointed, shall be a member of the applicable County

Commission district in which he or she resides, with the exception of

at-large posts, who can reside anywhere within the county.

3.2.2 The total number of seat holders for the Committee can be amended at any

time In Accordance With (IAW) Article XII.

3.2.3 Any member of the Dade County Democratic Party as defined in Section

3.1 is eligible to be elected as a Post Seat Holder.

3.3 Election of Post Seat Holders

3.3.1 One half of the Post Seat Holders shall be elected in Gubernatorial

election years and the other half of the Post Seat Holders shall be elected

in Presidential election years. Election shall be by secret ballot of Post

Seat Holders of each respective district, or election can be made by

Democratic Primary voters using the General Primary election process

IAW state election code.

3.3.2 Elections for Post Seat Holders, the Executive Committee, and the State

Committee must be public and open to any Dade County voter who signs

an affidavit identifying her or himself as a Democrat.

3.3.3 Only Committee members who reside in a particular County Commission

Post may vote for a Post Seat Holder for that Post.

3.3.4 The Committee Chair shall appoint chairs of the Committee Post Caucuses

to oversee the entire caucus process, if used. The Chair may also appoint

members from each district to chair the caucus process (distribute ballots,

count ballots, provide final tally to the Caucus chair for announcement,

answer any questions, etc for voters) for each district.

3.3.5 Caucuses, if held, shall be held within 45 days following the General

Primary, the election that determines our Party nominees (regardless of

office) for the November election.

3.3.6 If the Executive Committee does not officially set a time and place for the

Caucus, if it is to be held, and the 45-day allotment passes, the 14th

Congressional District Chair shall set the time and place of the Caucus.

3.3.7 Public notice of the election shall be given by posting on the Committee’s

website and/or social networking sites, emailing of all Committee

members (or by US Mail if a Committee member does not have email

access), emailing of as many Party general members as is possible and by

publishing the same in the newspaper of record for the County in two

separate weeks in the preceding month before the closing of the

qualifications for such office.

3.3.8 The candidate(s) receiving the highest number of votes shall be elected

without the necessity of a runoff. In case of ties for the final spot, all tied

candidates will be granted a post seat.

3.3.9 Members shall take office on the first day of the first month after their

election, and shall serve a 4-year term, ending the month of the

General Primary for the seat’s designated yearly status (i.e. month of

General Primary in the Gubernatorial or Presidential elections), unless

otherwise affected by reapportionment.

3.3.10 Persons filling vacant committee seats shall serve out the remainder of the

term of the person who vacated the seat.

3.3.11 When a member of the committee declares candidacy for elective office,

they are deemed to have voluntarily resigned their seat as a committee

member.

3.3.12 Elected Democratic officials may serve as ex-officio, non-voting members

of the Committee.

ARTICLE IV: Officers and Executive Committee

4.1 The Committee shall elect officers no later than December 31st of even numbered

years, to take office January 1st of the following year or the first day of the

following month after election, whichever is earlier. The new Chair shall

immediately upon taking office notify the State Committee Chair and 14th

Congressional District Chair of his/her election.

4.2 The Committee shall elect from its membership a Chair, two Vice-Chairs, a

Secretary, and a Treasurer. These Officers are hereinafter collectively referred to

as the “Executive Committee”. When possible, at least one of the Vice-Chairs

shall be of the opposite gender of the Chair. The Committee may from time to

time expand the number of Vice-Chairs. The person receiving the majority of

votes for election to an office shall be declared elected, which means a runoff

might be needed.

4.3 All Committee and general party members are eligible to vote for officers.

4.4 Officers shall serve 2-year terms.

4.5 The Executive Committee shall consist of the officers and shall act on behalf of

the Committee between Committee meetings. The Executive Committee shall

meet at least ten (10) days prior to each Committee meeting for the purposes

of collectively establishing and setting the agenda for the upcoming meeting and

to conduct such other business as may be required.

4.6 The Executive Committee shall prepare a budget on an annual basis for approval

by the Committee no later than December 31st. The budget shall include the

anticipated receipts and expenses on a timeline. Approval by the County

Committee is required for the budget and for any modifications to the budget

during the calendar year.

4.7 The Executive Committee may include as non-voting members one or more

representatives from the Young Democrats of Dade or like organizations. These

representatives shall be chosen by the Young Democrats of Dade or like

organizations. These representatives may be removed by a majority vote of the

Executive Committee.

4.8 Upon expiration of term, all officers will turn over all applicable records, official

documents, monies, and other materials pertaining to the Committee to their

successors within fifteen (15) days after the election. All funds will be audited by

both Chairs and/or Treasurers prior to transfer of finances.






ARTICLE V: Duties of Officers

5.1 Chair: The Chair shall have overall responsibility for Committee affairs and shall

be the official spokesperson for the Committee subject to the provisions of the

State Committee and these bylaws and to such directives as may be given from

time to time by the Executive Committee. The Chair shall be the head of the

Committee and will preside at Committee meetings. The Chair shall have the

specific responsibility to formulate each year, with the Executive Committee, a

Strategic Plan. The Chair may sign checks in the absence of the Treasurer.

5.2 First Vice-Chair. The First Vice-Chair shall act as Chair in the absence of the

Chair and shall have the authority, powers and duties of the Chair. He or she shall

ensure compliance with State Committee Charter and bylaws; compliance and

updating of Committee bylaws; parliamentary procedure in all business conducted

by the Committee, and serve as State Committee member and liaison, unless

another committee member is voted to serve on the state committee.

5.3 Second Vice-Chair. The Second Vice-Chair shall act as Chair in the absence of

the Chair and First Vice-Chair and shall have all duties as entrusted to the First

Vice-Chair. The Second Vice-Chair shall be responsible for all outreach to state or

district level campaigns.

5.4 Secretary: The Secretary shall be responsible for taking minutes at all Committee

and Executive Committee meetings and for presenting those minutes at the

succeeding meeting of those respective groups. He or she shall

ensure compliance with State Committee Charter and bylaws and compliance and

updating of Committee bylaws. The Secretary will maintain

current membership rolls and records of all official correspondence and will

oversee publicity and membership activities. The Secretary will oversee the social

media and may form a Communications Sub-Committee if needed.

5.5 Treasurer: The Treasurer shall be responsible for maintaining accurate, up to

date records of all expenditures and income to the Committee account and for

depositing an disbursing funds in accordance with the budget and other approved

expenditures. All funds received or dispersed must go through the Committee

bank account. The Treasurer will provide a written report of such to the Executive

and County Committees at scheduled meetings. The Treasurer shall have the

authority to disburse budgeted funds to authorized members. The Treasurer shall

provide receipts for all expenditures and provide open and transparent access to

this information to Committee members. The Treasurer may form a Finances

Committee if needed.


5.6 All executive officers shall share responsibility for canvassing, recruiting poll

watchers, voter registration and contact, phone banking, campaign materials, Get

Out The Vote (GOTV), fundraising, etc. This will include maintaining a strong

community presence and increasing the positive visibility of the Committee.


ARTICLE VI: State Committee Membership

6.1 The Committee must elect a State Committee member(s) IAW the State

Committee bylaws; refer to the State Committee bylaws for more details.


ARTICLE VII: Vacancies and Removals

7.1 Vacancies

7.1.1 All vacancies in Committee posts shall be filled by an election open to

Committee members from that District. Vacant posts will remain vacant

until an eligible person can be identified and elected.

7.1.2 All vacancies in the Executive Committee shall be filled by election open

to all Committee members, provided at least three such members remain.

7.1.3 A member may resign by written notice to the Chair, and such resignation

shall be effective immediately. An elected member who shall cease to

have principal residence in the post in which he or she was elected shall be

deemed to have resigned effective upon his or her change of principal

residence.

7.1.4 Should a post or Officer’s seat become vacant due to death, illness or

resignation, that seat or office shall be declared vacant by the Chair and

the vacancy shall be filled at the next scheduled meeting of the

Committee, provided the declaration of vacancy has been given at least

ten (10) days in advance of the meeting.

7.2 Removals

7.2.1 Post Seat Holders and officers may be removed by the Committee for

cause, with reasonable notice, and with the opportunity to be heard, by a ⅔

vote of declared Democrats present (previously signed affidavits),

provided that a Committee quorum IAW section 9.3 is met.

7.2.2 Any person subject to removal shall receive written notice via Certified

U.S. Mail of the alleged reasons for removal.

7.2.3 The removal procedure shall be conducted by a subcommittee appointed

by the Chair. Where the Chair is the subject of the removal procedure, the

subcommittee shall be appointed by the majority of the other Executive

Committee officers.


7.2.4 The person to be removed has the right to be informed of all Persons

who will be witnesses against them and who will testify in support of the

charges, at least ten days before a hearing before the full Committee.

7.2.5 The person to be removed shall have the right to counsel and to present all

witnesses, documents and arguments in support of their position. The

subcommittee which has tendered the charges may likewise have counsel

and present witnesses, documents and arguments in support of its position.

7.2.6 Should a post or office become vacant due to removal, the procedure

outlined in section 7.1.4 shall apply in this case as well.

7.2.7 Any Post Seat Holder missing three (3) consecutive regularly scheduled

meetings without prior notification to the Chair may have their seat

declared vacant by the Chair for lack of active participation, at the

discretion of the Chair.

7.2.8 Should a post or office become vacant due to removal, the vacancy shall

be filled at the next scheduled meeting of the Committee after the meeting

at which the removal was accomplished.


ARTICLE VIII: Committee Functions, Records, and Certification

8.1 The Committee shall maintain records of all financial transactions, kept on a

calendar year basis and a list of all unpaid obligations. Financial records shall be

audited by the Chair and Treasurer each year with a report provided to the

Committee no later than the March meeting following the end of the organization

Year. Reports of financial status will be made at each Committee meeting. An

annual report will be submitted to the State Committee through the 14th

Congressional District Chair as well as the State Ethics committee when so

required.

8.2 All receipts and disbursements will go through the Committee account. All

expenditures will bear the signature of the Treasurer and one other authorized

Executive Committee member. Each expenditure shall be accompanied by a

voucher detailing expense amount, check number, authorization, and purpose.

8.3 Bylaws will be updated every two (2) years following an election year. Three

copies of the approved bylaws and Officers names will be delivered to the

County Clerk for stamp. One copy will remain with the Clerk; one copy will

remain with the Committee; one copy will be filed with the State Committee

through the Congressional Chair.

ARTICLE IX: Meetings and Voting

9.1 Regular Meetings - the Committee shall meet regularly at least quarterly. The

Chair will ensure meeting dates are posted on media sources and the paper of

record ahead of time, and communicate dates, times, and locations of regular

meetings to committee members.

9.2 Special Meetings - The Chair may call special meetings. Committee members

will receive ten (10) days written notice (mail or email) for these meetings.

Every effort will be made to contact the general membership of the Committee.

Any special meeting notifications will also be posted on Committee social media

sources and in the county paper of record.

9.3 Emergency Meetings - Emergency meetings may be called by the Chair upon

five (5) days notice.

9.4 Quorum - A Quorum for conducting Committee business shall be 40% of the

Post Seat Holders (Eight people with a twenty person committee.)

9.5 No person shall be entitled to more than one vote. Secret ballot shall be

permissible only when electing Committee members and State Convention

Delegates.

9.6 All meetings of each body of the Committee shall be open to the public unless the

Committee votes to go into Executive Session.

9.7 Unless otherwise provided for, Robert’s Rules of Order, most recently revised,

shall govern the conduct of all meetings.


ARTICLE X: Subcommittees

10.1 The Committee will establish a Diversity and Inclusion Subcommittee whose

members will participate in the State Affirmative Action Committee.

10.2 The Executive Committee may establish any other subcommittees as deemed

necessary to conduct the business of the Committee.


ARTICLE XI: General Provisions

11.1 There shall be no discrimination in the conduct of the Committee business on the

basis of gender, sexual orientation, race, religion, color, handicap (as defined by

the Americans With Disabilities Act), national origin or age.

11.2 The Committee is prohibited from supporting a Democratic candidate who has

opposition during a primary or a special election.

11.3 No Committee officer or post holder shall use their position on the Committee in

such a way as to indicate that the Committee supports one Democratic candidate

publicly over another during a primary or special election.

11.4 Any endorsement, support or contribution made by a Committee member to a

candidate of another party who is an opponent of a Democratic candidate may

result in the expulsion of the Committee member.

11.5 Any contributions by the Committee to a candidate for public office shall be

accompanied by a cover letter which shall state in substance that the contribution

is made on the express condition that the candidate remain a member of the

Democratic Party after being elected, and that they will repay any amount

contributed by the Committee back if they choose to leave the Democratic Party

while in office.

11.6 The Committee may recognize and allow affiliation with any county

organizations as it deems appropriate.


ARTICLE XII: Amendments

12.1 These bylaws may be amended at any Committee meeting by a ⅔ vote of declared

Democrats present at the meeting, provided that a quorum of Post Seat Holders is

present as outlined in Section 9.4, and that the meeting was called IAW the

meeting provisions of Article IX.

12.2 Readings at two successive meetings are required before any Amendments or

revised bylaws as a whole can be approved.